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Marquette West Rotary records

Identifier: MSS-263

Scope and Contents note

This collection documents the history and activities of the West Rotary Club of Marquette, Michigan from 1979 to 2012. The organization’s executive officers created the records in the course of completing their responsibilities. The collection contains correspondence, meeting minutes, financial records, photographs, and reports. The collection provides excellent documentation of the annual Seafood Fest, the most significant organizational activity. The collection also documents the Rotary Youth Exchange, sponsorships within the community and collaborating with other service organizations worldwide.


  • 1979-2012
  • Majority of material found within 1986 - 2009


Conditions Governing Access note

Permission to publish material from the records of Marquette West Rotary Club Records must be obtained from the University Archivist. The University Archivist may be reached by phone at 906-227-1225, or e-mail, The University Archivist may also be reached in Room 126 of the Learning Resource Center, Northern Michigan University, Marquette, MI.

Conditions Governing Use note

No restrictions. Open for research.

Biographical/Historical note

Part of the world’s first global organization, the Marquette West Rotary is one of the thousands of Rotary clubs worldwide. The Rotary is a non-profit organization that helps to provide services for the common good of the community. Chartered in 1983, the Marquette West Rotary was established for members to come together from various backgrounds and talents to make a difference in the community as well as the world. Their motto, “Service Above Self” seeks to show its humanitarian spirit of all clubs and members. The Seafood Fest is the most recognized and well known service that the Marquette West Rotary organizes. As well as numerous International, Vocational, Community and Club Services, the Marquette West Rotary seeks to establish peace, knowledge and help those in need. Structured from international levels to local clubs, within each club is organized to include President, Secretary, and Treasurer positions, as well as Committees.


6.5 Cubic Feet

Language of Materials


Arrangement note

This collection is arranged by subject consisting of nine series:

Record Series 1: President Records, (1986-2006). (151 folders) This series is arranged chronological order of President’s Term then divided into folders following original order, by month or subject.

Record Series 2: Club Records, (1984-2007). (26 folders) This series and files are arranged by subject; Board of Directors Meeting Minutes and Financial Records, Constitution and By-Laws, Club Bulletins, District Directory, Governors Newsletters, Rotary Badge Order Forms, Rotary Achievement Award, Semiannual Reports, Annual Dues, Attendance Records, Member Information, proposals and Correspondence.

Record Series 3: Paul Harris Fellowship, (1986-1999). (3 folders) This series is arranged by subject and divided into the following folders; Donations, Member Contributions, and Correspondence.

Record Series 4: Seafood Fest, (1986-1993). (10 folders) This series is arranged by subject and divided into the following folders; Entertainment, Equipment, Facilities Management, Food and Beverages, Volunteers, Publicity and Sponsorships, Grounds setup and Take Down, Treasury, Correspondence, and Health Department.

Record Series 5: Probus Club, (1993-1994). (1 folder)

Record Series 6: Community Service Chairperson, (1989-1993), (11 folders) This Series is arranged in chronological order of the Community Service Chairperson term. Folders are divided by the following; Committees, Meeting Minutes, Treasury Reports and Community Services.

Record Series 7: Treasury Reports, (2001-2012). (87 folders) This series is arranged by Treasury Officer and folders divided by the following; Tax Records, Bank Statements, Investments, Rotary Budget and Financial Statements, Board of Directors, Invoice and Receipts, Member Billing, Meeting Expenses, Correspondence and Deposit Records.

Record Series 8: Media, (1990-1996). (8 folders) This series consisting of a VHS, 2 Floppy Disc's, Negaitives and Photographs organized in the following order; Kids cove, Events, Meeting and Awards, Activities and Group Pictures.

Record Series 9: Publications, (1982-1990) This series contains Rotary pamphlets, district directories, a manual of procedures, and Rotary Basic Library.

Custodial History note

The Marquette West Rotary Club records were donated to the Central Upper Peninsula and Northern Michigan University Archives by Bruce Closser. University Intern Archivist Jaime Ganzel completed the donor agreement on 28 August 2013. This collection was processed and the Finding Aid completed by Archives Student Intern Morgan Paavola in March 2014

Separated Materials note

Book of Rotary Flags- Marquette West 9/16/87

Plaque; First Place Bell Ringing Award- Salvation Army (1994)

Plaque; The Most Outstanding Support Group- Red Earth Loppet Organizing Committee (March, 1988)

Sent to the Beaumier Upper Center



Marquette West Rotary records
Morgan Paavola
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Code for undetermined script
Language of description note

Repository Details

Part of the Central Upper Peninsula and Northern Michigan University Archives Repository

Harden Learning Resources Center 126
1401 Presque Isle Ave
Marquette 49855 United States
906-227-1333 (Fax)


This is your guide to our historical collections of personal papers, organizational records, and manuscripts. Our collections cover such topics as Northern Michigan University history, the local iron mining industry, and the politics, economics, religion, environment, and culture of the Central Upper Peninsula region. Search by Keyword, Name, Title, Subject, or Collecting Areas. The finding aids for our collections will give you an overview of the contents and information on where they are located.

Northern Michigan University
1401 Presque Isle Ave. • Marquette, MI 49855-5301 • 906–227–1000
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